Privacy Policy.

1. Introduction

At Acclimeight, we take the privacy and protection of data seriously. This Privacy Policy outlines how we collect, use, process, and protect information that we receive through our employee feedback and analytics platform.

2. Information We Collect

Through our managed service, we collect and process the following types of information:

• Basic employee information (department, role, tenure)
• Survey responses and feedback
• Organizational structure data
• Engagement metrics and analytics

3. Employee Anonymity

We implement robust anonymization protocols to ensure individual employee privacy:

• Individual survey responses are never linked to specific employees
• Minimum response thresholds are enforced for demographic breakdowns
• Aggregate data only is used for analysis and reporting
• Raw data access is strictly controlled and limited

4. How We Use Information

The information we collect is used to:

• Generate organizational insights and analytics
• Identify trends and patterns in employee feedback
• Provide recommendations for organizational improvement
• Maintain and improve our services

5. Data Security

We employ industry-standard security measures to protect your data:

• Enterprise-grade encryption for data in transit and at rest
• Regular security audits and penetration testing
• Strict access controls and authentication protocols
• Secure data centers with redundant backups

6. Data Retention

We retain organizational data only for as long as necessary to provide our services and as agreed upon in our service agreements. Upon contract termination, data is securely deleted according to industry standards.

7. AI and Analytics

Our AI and analytics processes:

• Use anonymized data only
• Focus on pattern recognition and trend analysis
• Do not attempt to identify individual employees
• Follow ethical AI principles

8. Third-Party Services

We do not share your organizational data with third parties except as necessary to provide our services and with explicit agreement. Any third-party service providers we use are bound by strict confidentiality agreements.

9. Data Protection Rights

Organizations have the right to:

• Request access to their organizational data
• Request data deletion upon contract termination
• Receive information about how their data is used
• Object to certain data processing activities

10. Updates to Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify our clients of any material changes.

11. Contact Information

For privacy-related questions or concerns, please contact us through the provided contact methods on our website.